Who Can Notarise Documents in England and Wales for use abroad?

Many people wonder who can notarise documents in England and Wales for use abroad so they're valid and properly authenticated. In this article, we explain in-depth what a Notary Public does and why you might need them.

The legal world is full of confusing terminology, and many people are unsure who they need to speak to to help with certain issues.

When dealing with important legal documents for use abroad, you will need the documents to be 'notarised' by a qualified Notary Public.

In some countries, such as the United States, almost anyone can become a notary with minimal training. In other countries, such as Germany, France and England and Wales, the process is far more rigorous.

Who Can Provide Notary Services in England and Wales?

A Notary Public is a highly qualified legal professional who is authorised to witness, authenticate, and certify documents, particularly for international use.

To qualify as a Notary Public in England and Wales, individuals must already have a legal background, such as being a solicitor, barrister, or Chartered Legal Executive. They must then undertake additional training, including a two-year Notarial Practice Course. After successfully completing these steps, candidates must work under the supervision of an experienced notary for two years before they are fully admitted to the profession. This ensures that Notaries Public in England and Wales possess a high level of legal expertise and adhere to strict professional standards. Notaries are unique and highly qualified - you can see why there are only around 770 Notaries practising in England and Wales. (source: The Notaries Society)

The Difference between Solicitors and Notaries

In England and Wales, only a Notary Public can notarise documents for use abroad. Solicitors and commissioners for oaths can certify documents for use within the UK, but their signatures are not always recognised by foreign authorities. This is why Notaries are essential if you’re dealing with international matters, as many international legal processes require a notary's seal and signature.

The Notarial Profession

Notaries Public form an independent branch of the legal profession, with origins dating back to Roman times. They are appointed by the Court of Faculties of the Archbishop of Canterbury and are regulated by the Master of the Faculties. Their role is recognised worldwide, making them the key professionals to notarise documents that need legal standing outside the UK.

The authority of a notary derives both from statute and from the Faculty granted by the Court of Faculties. This allows them to perform notarial acts in both public and private forms, recognised across civil law and common law jurisdictions.

What Documents Require Notarisation?

There are many instances where a notarised document is required, particularly when dealing with foreign authorities, courts, businesses, and legal matters. Some common examples include:

For Individuals:

• Buying or selling property abroad
• Providing proof of life to receive a foreign pension
• Authenticating academic degrees or professional certificates for overseas employment
• Giving parental consent for a child to travel
• Sponsoring family or friends for UK visas
• Making arrangements to marry abroad

For Businesses:

• Confirming the existence of a company and verifying the authority of its representatives
• Validating a Power of Attorney for use overseas
• Asserting trademark and intellectual property rights in foreign jurisdictions
• Certifying product compliance documents
• Notarising contracts to ensure they are legally effective internationally

The Notarisation Process

If you need a document notarised, here’s what to expect:

1. Book an appointment – Call 01242 235202 or email us at ls@davisg.co.uk to arrange an appointment with a Notary
2. Bring valid identification – A passport is required for identity verification.
3. Provide proof of address – A recent utility bill or bank statement is typically needed.
4. Ensure document can be understood – If the document is not in English, a translation may be required.
5. Sign the document in the notary’s presence – The notary will witness and authenticate your signature.
6. Receive the notarised document – The notary will apply their official seal and signature.

Do I Need an Apostille After Notarisation?

In many cases, a notarised document may also require an Apostille from the UK Foreign, Commonwealth & Development Office (FCDO). This process is called legalisation and ensures that the document is recognised in countries that are part of the Hague Apostille Convention. It may also need to be validated by the consulate of the courts where it will be used. We will normally arrange this for you.

How to Find a Notary Public in the UK

If you need a document notarised, it’s essential to find a qualified and experienced Notary Public. We provide a straightforward and efficient notarial services to ensure your documents meet international legal requirements.

For expert notary services in Cheltenham and the surrounding areas, contact us today to book an appointment. Our team will guide you through the process, ensuring that your documents are effective wherever they are to be used.

For more information or to schedule an appointment, call us on 01242 235202 or email us today at ls@davisg.co.uk.